Be a Part of Buchanan | Volunteer

  • Be a part of Buchanan, and volunteer! Here's how:  
  • Download the annual volunteer form on the right hand side of this webpage, or ask for one in the office. We can help you fill it in if you have any questions.   
  • Provide a photocopy of your photo ID to the office. Email dhhoang@cbe.ab.ca, or come into the school and we will copy it for you. 
  • We will provide you with a letter, either by mail or email - your choice. Bring our letter into your nearest Calgary Police Station. There is no cost to you.  
  • Calgary Police Service will send you a letter once you are approved. Please bring the letter to the school so we can update your clearance in the system. 
  • Come and join us! We can't do this without you. 

​​​​​Volunteer With Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1

Go to MyCBE and click on the "Online forms and School Registration" tab and complete the volunteer registration 2025-26 form.

School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Note: prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2

Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

Volunteers should wait to submit their request until they receive an email from Calgary Police Service – Record Check inviting them to apply for their Police Information Check with VS for Volunteer. This will ensure the voucher is ready to be redeemed by the volunteer.

Voucher costs are covered for online applications only. If a volunteer applies to Calgary Police Service in-person with the e-Pic letter given them from their school, the $21.25 application fee will apply.​

If a volunteer submits their own payment, there is no option for a refund. There is no refund option for volunteers who have previously submitted applications.​​

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3

Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​

Annual Volunteer Registration

Each school year you must complete the CBE volunteer registration form. By completing the form, you agree to abide by the conditions that protect the safety, confidentiality and working environment of our schools. You also make a signed declaration with regard to criminal charges.